Just to help people do this in future here is what DVDF did. At 15:00 on Sunday I get the idea to help people get pigs etc, so massive kudos and thanks to my alliance for leaping to the challenge at such short notice. We had never done anything on this scale before so we kinda had to go belt and braces
We had one person hold all the mats needed for the event, this meant we could know at a glance what was needed and how many to complete a set.
We then had 5-6 teams ready to farm the missing ingredients after each inventory check. Heroes were avoided at all costs.
By doing this method we could gather between 3 and 6 sets of ingredients in the 2.5 hour gap between events and minimise the efforts required to do so.
With 45 mins to go we would freeze the farming and do a double check on ingredients. People would then scout for empty districts looking for other people who were doing the same as us, if they were we moved as best we could.
with 30 mins to go, we gave 2 sets out, one to a primary giver and one to a backup.
The purpose of the backup was in case the primary error'd out or had somehow misplaced an item. By running 2 sets we could ensure that everyone in a dist got a pig. Missing one would have been horrible(and embarrasing). So the backup was essential IMHO. It did mean that for every district we did we had to have an extra set. But after all, the pigs must flow...
At the 20 min to go mark we would do a district and inventory check again and 5 mins later I would post on the forums where we were doing it.
During the event the primary giver would run to each chef, with their secondary calling out on vent who needed what. Guildies were also on hand to make sure people knew what was going on and not to worry.
People donated ingredients to us all the time, so at the end of each event we would return all the backup sets+donations and left overs and do a stock take, ready to give the farming teams their item lists for the next run.
Using the above we did over 28 districts, each one with a backup set over a period of 12 hours. Using an average of about 100 per district I think we did between 2000 and 2800 people
Voice comms was essential and tbh every run I was a nervous wreck in case we had missed something.
I hope this gives people an idea of how we did it, so that the next time an event like this happens, more guilds and more people can join in, with less of the worry about getting it wrong.
I love that loads of people, guilds and alliances joined in. For some the sacrifice in time was huge and threads like this should be used to recognise their achievements. For me one guy who farms all day just to help others should also recieve a huge amount of praise. Clap, Cheer.
Had to make quite a few trips to the Ring of Fire. And Azure Crests were a real pain too.
